District Coordinator- Beaumont, TX

Overview

The District Coordinator is responsible for providing a full range of administrative and meeting support, and will independently administer all assigned duties while ensuring administrative support to the District Manager, Field Service Manager, and other staff members as needed. This self-motivated individual should be highly organized with a proven ability to multi-task efficiently and effectively, and should be seeking a long term career opportunity with an industry leading company.

TorcSill Foundations is the premier global provider of engineered helical pile and anchor solutions to clients in a broad range of markets. Helical piles, also known as helical piers and screw piles, are a proven foundation solution ideal for energy, industrial, and commercial applications.

ESSENTIAL FUNCTIONS:

Major Responsibilities

Provides a full range of administrative, clerical and office support including, but not limited to:

  • Word processing
  • Managing calendars
  • Prepares mail/outgoing packages
  • Maintaining project files
  • Maintains personnel files at the district level
  • Creates project one-calls and maintains them active as needed
  • Enters operational and financial data with minimal errors
  • Prepares reports for District Managers as needed
  • Coordinates travel arrangements for District Managers, FSM and crew members as needed
  • Maintains employee time for District Managers approval
  • Processes Sales Orders through Quick Books daily
  • Processes Purchase Orders through Quick Books daily
  • Assists in new hire preparation
  • Works directly with Human Resources during recruiting, pre-employment screening, offers of employment and processing new hire paperwork
  • Responsible for maintaining office supplies as needed
  • Provide project support to the District Manager in preparation of documents, scheduling, and follow-up on project timeline

ESSENTIAL QUALIFICATIONS

Education and Experience

  • 3-5 years of Administrative experience
  • Bachelor’s degree preferred, but not required
  • Accounting knowledge is a plus
  • Experience working in a customer-facing and fast-paced environment

Skills

  • Advanced proficiency with MS Office Suite
  • Meticulous attention to detail
  • Strong focus on providing quality customer service during all phases of client projects
  • Must successfully pass pre-employment and random drug and alcohol tests per company policy
  • Strong organizational habits
  • Must be able to take direction from superiors and work cooperatively with others and/or independently to carry out tasks appropriately
  • Must possess and exhibit effective verbal and written communication skills
  • Must be able to produce effective oral and/or written reports for internal and/or external use
  • Demonstrated analytical abilities
  • Ability to meet deadlines while perpetually seeking continuous improvement

WORKING CONDITIONS

Physical Work Demands

  • Able to sit and work at a computer keyboard for extended periods of time
  • Able to stoop, kneel, bend at the waist and reach on a daily basis
  • Able to perform general office administrative activities: copying, filing, delivering and using the telephone
  • Able to lift up to 25 pounds occasionally

Mental Work Demands

  • Regular and on-time attendance
  • Hours occasionally exceed 40 hours per week
  • Works well with others
  • Verbal contact with others
  • Regular office traffic, including visitors
  • Occasional travel by conventional means including motor vehicle within the region and to other locations as required

Note: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required and are not intended to be an exhaustive list of all duties, responsibilities or qualifications associate with this job.

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